The Payment document in AccountingSuite records payments made to a Customer or a Vendor that will not have a bill associated with the payment. To record the payment of a bill that has been entered in AccountingSuite, please see Creating a Bill Payment. Payments documents may be used to record a cash payment that has been paid by printing a check from within AccountingSuite.

Create Payment #

1. Navigate to Bank – Documents – Payments
2. From the payments list view, click the Create / New. A payment document is displayed.
3. Choose a Bank Account from the drop down menu. This is the account from which the payment is made.
4. Change the Payment Number, if necessary. The Payment document numbering is defined in Admin panel → Tools → Auto-Numbering and will increment automatically. For more information, see Document Numbering.
5. The Date defaults to today’s date. Change this if necessary to reflect the actual date of the payment.
6. Enter the G/L Account.
7. Enter Check / Ref # (optional).  For more information, see Handling Post-Dated Checks.
8. Enter Check / Ref Date (optional).  For more information, see Handling Post-Dated Checks.
9. Choose a Payment Method from the drop-down list.
10. Choose Type from the drop-down list.
11. Choose Company from the drop-down list.
12. Enter payment Currency.
13. On the G/L Account tab, Click the Add button.
14. Choose the appropriate General Ledger Account from the drop down list. If the account is not listed, you can add it on the spot. In the drop down list, click Show all, then click Create.
15. Enter a Extra dimensions (optional)
16. Enter a Class. (optional)
17. Enter the amount of the line item expense in the Amount field.
18. Enter a Memo. (optional)
19. Enter a Project. (optional)
20. Enter a Remit to.
21. Save the document.

Accounting #

Recording a Payment creates the following transactions in the General Journal:

• Debits: Accounts chosen in document
• Credits: Bank account