Step 1. Setup Wizard #

The first thing you need to do is complete our Getting Started Wizard, which will set up your Chart of accounts, settings and other details for your account. You must complete the wizard in order to use the account. It will run automatically after first log in to system.

You can always reach the Setup Wizard by navigating to Admin Panel – Tools – Setup Wizard.

Step 2. Assign default posting accounts #

Skip the step if you have chosen the default Chart of accounts in the Setup Wizard.

Assigning default posting accounts ensures efficient, accurate, and consistent financial data management. These accounts are used in various situations in the software and may be changed on individual documents.

Step 3. Setup Numbering #

The flexible Document and Lists numbering system allows virtually any customized numbering scheme.

For example, valid numbering schemes can be:

• All numeric (5, 5000, 500) characters.
• All alpha (SF-WIY-CT) characters.
• A combination of alphanumeric (SF-001-IA)

In addition, the characters can be in any order. If a number is used anywhere in the scheme, it will be incremented each time you create a new document. For example, SF-001-IA will become SF-002-IA, SF-003-IA, etc. and 5000 will become 5001, 5002 and so on. Invoices schemes that consist of only letters will not change upon creating a new document.

Change the Numbering Scheme #

1. Navigate to Admin panel→ Tools → Auto-numbering.
2. Double-click on the line of the document of list for which the numbering scheme will apply.
3. In the dialog that appears, enter the your scheme of letters and numbers in the Number box.
4. Click Save.

Step 4. Setup Customers #

A Customer is a company that purchases goods or service from your company. A detailed step-by-step guide on how to create a new Customer can be found here.

The Data Import Tool allows you to create multiple Customers by importing a list.

Step 5. Setup Vendors #

A Vendor is a company that supplies goods or services to your company. A detailed step-by-step guide on how to create a new Customer can be found here.

The Data Import Tool allows you to create multiple Vendors by importing a list.

Step 6. Setup Items (products and services) #

An Item represents something that can be bought or sold (or both). An item can be a type of product or a service, and the attributes that are assigned differ depending on this distinction. Please refer to a separate article for step-by-step guide.

The Data Import Tool allows you to create multiple Items by importing a list.

Step 7. Enter the opening balances for accounts #

Use a Journal entry. The standard Chart of accounts contains an Opening Balance Equity account. For example, opening bank balance can be entered as Dr Bank account Cr Opening Balance Equity account.

The Data Import Tool allows you to post batch of Journal entries.