Recurring Templates in AccountingSuite are a feature designed to automate repetitive transactions, such as invoices, bills, journal entries, or sales orders. This saves time and ensures consistency for businesses with subscription-based services, regular billing cycles, or fixed monthly expenses.
It can work as a reminder by the time to do new document manually.
What document types can be Recurring template #
- Purchase Order
- Bill
- Sales Order
- Sales Invoice
- Journal Entry
How Recurring templates works #
First go to Lists – Recurring Templates.
Create a Recurring template
- Define the transaction (e.g., an Sales Invoice for a monthly retainer client).
- Chose type:
- Generate – for new document with new Date by copy the existing document as a template,
- Remind – to manual creating with different amounts,
- Save – to save a link to the existing document as a template in the list for future using.
- Schedule Recurrence
- Choose frequency (daily, weekly, monthly, yearly).
- Set start/end dates of work.
- Automated Generation
- The system auto-generates transactions based on the schedule.
- User can review Draft before posting or set them to auto-post.
Use Cases #
✅ Subscription Billing (e.g., SaaS, memberships)
✅ Rent/Lease Payments (fixed monthly charges)
✅ Loan Payments (recurring principal + interest)
✅ Journal Entries (for some accruals)
✅ Utility Bills (same amount each month)
Advantages Over Manual Entry #
✔ Eliminates human error (same template used every time).
✔ Saves time (no need to recreate identical transactions).
✔ Improves cash flow tracking (predictable billing cycles).