Cash Receipt is used for recording the following kinds of transactions:

• payments received from a customer which  may include partial payments and payments for multiple invoices;
• sales orders deposits, pre-payments and invoice over-payments;
• unapplied payments;
• refunds made by a vendor.

Create Cash Receipt #

1. Navigate to Sales → Cash Receipts.
2. Click Create.
3. Choose the Customer from the drop-down list.
4. Change the Date, needed.
5. Enter the Payment amount
6. Choose the Payment Method from the drop down list.
7. Choose the appropriate Type for the transaction.
   
   • Choose Type – Undeposited to put the amount into the designated undeposited funds account (chosen in Settings → Posting Accounts)
   • Choose Bank Account to record the amount in a bank account.
8. Enter the Reference #.
9. Choose a Sales Invoice to link, if applicable.
10. Enter a Memo. (optional)
11. Click Save to save a draft, or Post to record the transaction.

Accounting #

Recording a Cash receipt creates the following transactions in the General Journal:

• Debits: Bank or cash account
• Credits: Account receivable