Release Notes

Patches for 2.25.6 on-premise. How to download. How to install patches.

• EF_ACS_743.cfe – Sales Order Print form issue fix
• EF_ACS_746.cfe – Fix General settings-Precision into Quantity Decimals in Cash Sale

Major changes:

• Credit Limits for Customers and Vendors now available https://accountingsuite.io/docs/credit-limits/
• Fixed Asset list report – high level and detailed option https://accountingsuite.io/docs/fixed-asset-list/
• New Print forms templates for Bank Checks available under Bank – Payment and Purchases – Bill payments
• Improvements have been made to linking a Bill as landed cost: only bills containing the required services are now displayed, and the remaining amount from the bill that has not been linked to any other invoice is automatically filled in.
• For items with a zero tax rate, the rate is now displayed as “0” instead of leaving the cell empty
• New Product (Summary) attribute available on the Print from template https://accountingsuite.io/docs/print-forms-reports-and-data-processors/#9-toc-title
• To print separately Zero VAT 0% and VAT exempt in a Print Form you need to use the formula of the condition https://accountingsuite.io/docs/print-forms-reports-and-data-processors/#10-toc-title
• Major improvement in the Income Statement report: breakdown by Class, Project now available https://accountingsuite.io/docs/income-statement/
• Simultaneous login to multiple sessions using the same user account is now prohibited (this is a requirement for certification in some countries. By default, it is prohibited, you can configure) https://accountingsuite.io/docs/users-settings/#11-toc-title. How to check and close active users sessions on Cloud (https://accountingsuite.io/docs/accountingsuite-portal/#6-toc-title)
• Auto-assembly option (https://accountingsuite.io/docs/assembly-builds/#3-toc-title) can be enabled in the inventory settings.
• Item Activity/Costing Report now has united both Item Costing and Inventory Unit Activity reports. You can set up and save your variant of report with diffident name. The Structure of the report allows to check Sales Amount, Gross Profit, Gross Margin there https://accountingsuite.io/docs/item-activity-costing-report/

Bug fixes:

• When creating a new entry in the class list, the new class is added under the group where the cursor is currently positioned.
• The bug where copying a cell to Print From template transferred its parameters but not the text has been fixed.
• Drilldown to the document from the General Journal report is now available
• In the reports, columns now automatically adjust their width to fit the content
• Serial Numbers for Items can be displayed on the print form
• The Classes list now opens quickly, regardless of whether it contains hundreds of entries
• A bug has been fixed that prevented Apply Customer credits document from being applied to a custom G/L account with the Advances Received subcategory.
• The “Fill Items” button in the Inventory Taking document is now functional I
• The issue that prevented entering a new address for a new Vendor/Customer without saving them, has been resolved
• The AR Aging Dashboard report is organized by Customer name and time period in days, rather than by individual documents.

Changes in Payroll:

• Payroll expense for different Employees can be allocated to different Classes and Projects within one Payroll document
• For each earning and deduction type, there is now an option to assign separate Expense and Liability accounts. This enhancement enables more precise accounting and better categorization of expenses and liabilities.

Soon in AccountingSuite:

• Import Bank Statement from CSV/XLS file
• Arabian and French interface language
• VAT Report showing VAT-taxable, exempt and zero-rated amounts
• Cloud AccountingSuite version will offer different subscription plans to better suit your needs. You can choose from Lite, Standard, and Premium options, each designed to provide the right level of features and flexibility for your accounting: https://accountingsuite.io/features/on-premise-vs-cloud-version/    
• Items to be added to sales and purchase documents by scanning the barcode

• Major changes:
  • Dashboards now available https://accountingsuite.io/docs/dashboard/
  • New document Expense Report https://accountingsuite.io/docs/expense-report/
  • New reports: Item costing https://accountingsuite.io/docs/item-costing-report/ and Inventory unit activity https://accountingsuite.io/docs/inventory-unit-activity/
  • Separate numbering scheme can be assigned for any document https://accountingsuite.io/docs/admin-panel-tools/#7-toc-title
  • The Reference field is now accessible in the Change Form menu for both Catalogs and Documents, allowing users to display attributes directly on forms https://accountingsuite.io/docs/user-interface-navigation/#23-toc-title
• Bug fixes:
  • In the Data Import Tool the G/L account can be entered as number only (without the name) DIT CoA input with Code only not available
  • In the prepayment documents, VAT filled in automatically from the precending document (and can be changed manually)
  • Filter can be applied in the accounting entries (Dr Cr button in the document) DrCr form error with filters
  • The search function in print form templates works now
  • Custom Field is displayed on the Additional tab of the document without any manual settings
  • The issue with the Class error when deleting has been removed
• Soon in AccountingSuite:
  • Bank transactions import from CSV/XLS file
  • Bank account reconciliation report
  • Credit Limits for Customers and Vendors
  • Items to be added to sales and purchase documents by scanning the barcode
  • Customer/Vendor Details report

• Major changes:
  • Customer Relationship Management now available https://accountingsuite.io/docs/customer-relationship-management/
  • Compact Layout available for devices with a small screen https://accountingsuite.io/docs/ui-appearance/#0-toc-title
  • Enhanced Data Import Tool functionality enables importing of documents to post opening balances https://accountingsuite.io/docs/data-import-tool/#5-toc-title
  • New article in documentation: Integration Capabilities https://accountingsuite.io/docs/integration-capabilities/
  • New article in documentation: File Management Settings https://accountingsuite.io/docs/file-management-settings/
  • New article in documentation: Duplicate Cleaner https://accountingsuite.io/docs/duplicate-cleaner/
  • The AccountingSuite website now offers instant support via an AI bot in a pop-up window
• Bug fixes:
  • Memo is now editable in the Items
  • E-mail in the Company info can be entered without a reference to a particular user
  • The purchase history reports display the correct information by including purchases from the G/L tab of the Bill
  • The G/L tab on the Bill now allows to select accounts under any custom-created Subcategory within the Expense account category
  • Default Accounts Receivable and Accounts Payable posting accounts can be set in the Accounting Settings (Cloud version)
  • Journal Entries containing opening balances are displayed in Apply Customer/Vendor Credits documents
  • Codes for list entries now available for import in the Data Import Tool
• Soon in AccountingSuite:
  • Item costing report
  • Bank transactions import from CSV/XLS file
  • Bank account reconciliation report
  • Credit Limits for Customers and Vendors
  • Dashboard panel with indicator reports
  • Items to be added to sales and purchase documents by scanning the barcode
  • New document Expense Report

• Bug fixes:
  • Tax Invoice print form was blocked out off editing
  • Sales Invoice and Sales Return only with Service item could not be posted

• Major changes:
  • VAT adjustment document available https://accountingsuite.io/docs/vat-adjustment/
  • Print from formatting now allows you to format part of the text in a cell (previously only the whole cell could be formatted).
  • Each report provided with a detailed description in a list in report’s menu panel to make the search more convenient https://accountingsuite.io/docs/reports-overview/
  • Updated reporting functionality: Each management report now includes a Structure menu in the Settings panel, allowing users to easily customize report columns and report details from the report’s default options. Previously there was only an Advanced setting option for this, which required a solid knowledge of the system’s data structure. For more https://accountingsuite.io/docs/user-interface-navigation/#25-toc-title
  • Enhanced Sales by Customer report https://accountingsuite.io/docs/sales-by-customer/ allowing to analyze sales history in various breakdown: with variants by Location, by Item, by Representative (Sales person), by Customer. Use the new Structure menu to customize the report to hide/show additional measures Sales invoice, Sales order, Class, Project, etc. With this report, you will receive answers to questions about which goods were sold from which warehouses with what margin, when, to whom, and by whom.
  • Department is a measure now in Sales Invoice document and can be a measure in Sales reports after.
  • Users can now easily include a column sum in the print forms https://accountingsuite.io/docs/print-forms-reports-and-data-processors/#6-toc-title
  • Tax Invoice is now added to the list of documents displayed in Companies, providing a comprehensive overview of transactions with the selected company.
  • When creating a new company from the Customer/Vendor/Employee list, a new entry is generated with the respective option Customer/Vendor/Employee automatically ticked.
  • New article in documentation: Full-text search https://accountingsuite.io/docs/full-text-search/
  • New article in documentation: Recurring templates https://accountingsuite.io/docs/recurring-templates/
  • New article in documentation: Scheduled and background jobs https://accountingsuite.io/docs/scheduled-and-background-jobs/
• Bug fixes:
  • Saved report settings as .xml file can be successfully applied in report.
• Soon in AccountingSuite:
  • Item costing report
  • Bank transactions import
  • Customer Relationship Management https://accountingsuite.io/docs/customer-relationship-management/
  • Dashboard panel with indicator reports
  • Items to be added to sales and purchase documents by scanning the barcode

• Bug fixes:
  • A/P Aging Report generation
  • Sales Order generation

• Major changes:
  • Reverse charge VAT automated postings https://accountingsuite.io/docs/vat-reverse-charge/
  • Custom fields import with Data Import Tool.
  • Ledger books (e.g., Sales Book) available as separate menu items (under Reports – Accounting) https://accountingsuite.io/docs/general-journal/#0-toc-title
  • Saved settings for any report available as separate menu item in the Reports section https://accountingsuite.io/docs/user-interface-navigation/#26-toc-title
  • All types of taxes (VAT, Withholding tax, Excise and Levy) can now be added to print forms template for Sales/Tax Invoice documents
  • The support forum is now live and can be accessed directly from AccountingSuite (Support – Forum): https://accountingsuite.io/forum/. We kindly invite you to use the forum for any questions.
• Soon in AccountingSuite:
  • Customer Relationship Management
  • Dashboard panel with indicator reports
  • Items to be added to sales and purchase documents by scanning the barcode

• Major changes:
  • General Journal can be used as a basis to build to different Ledger books, e.g. Sales Book or Purchase Book. In the upcoming releases, the Ledger books will become available as separate menu items. https://accountingsuite.io/docs/general-journal/
  • VAT Detail Report showing documents with/without Tax Invoice and VAT transactions to help keep track of VAT balance https://accountingsuite.io/docs/vat-detail/
  • Access to data can now be restricted by Class with Row-level security (RLS) https://accountingsuite.io/docs/security-settings/#13-toc-title
  • Landed Cost available upon inventory transfer between warehouses https://accountingsuite.io/docs/warehouse-transfers/ to allow any additional costs associated with getting the goods to a particular location to be included in the book value.
  • Barcode / labels printing available for Lots and Items in Inventory Receipt and Bill for tracking warehouse and Price Labels for Items https://accountingsuite.io/docs/item-barcodes/
  • Brand and Country of Origin have now been included as standard attributes for Items. These can be added to the document’s line part as information fields, for example on a Sales Invoice or Bill
  • Data Import Tool from Clipboard now available in Cloud version in web browser mode
• Soon in AccountingSuite:
  • Reverse charge VAT automated postings
  • Custom fields import with Data Import Tool
  • Manual settings of Print forms template for Tax Invoice documents with other Taxes (Levy, Excise, Withholding tax)
  • Dashboard panel with indicator reports
  • Items to be added to sales and purchase documents by scanning the barcode

• Major changes:
  • Solution for accounting of the Excise duties: https://accountingsuite.io/docs/excises/ and the Levies: https://accountingsuite.io/docs/levies/ , which automates calculations to reduce manual errors and ensures accurate assessments with current tax rates;
  • Fine tuning enabled for amount in words on the print forms: setting the format for decimal part, adding currency code or symbol, adding words (e.g.”only”) and other options to make the print form fully compliant with the local requirements. https://accountingsuite.io/docs/print-forms-reports-and-data-processors/#2-toc-title
  • New “Entity type” attribute required for Companies (LLC, LTD etc.) list items other than Employees (e.g., for Customer and Vendors). This split by Entity type is used for different WHT entries in cash sales: if the Customer in the Cash sale was an Individual, then the WHT liability is posted on the Vendor side.
  • If the Customer in the Cash sale was not an Individual, standard Vendor-side WHT postings are made (Creditable WHT).
  • Issuing a Tax invoice form the Cash sale now available
• Soon in AccountingSuite:
  • VAT Detail Report is showing documents with/without tax invoice and VAT transactions to help keep track of VAT balance;
  • Barcode labels printing available for lots and serial number in Inventory Receipt and Bill for tracking warehouse;
  • Landed cost to be added to the warehouse transfer document to allow any additional costs associated with getting the goods to a particular location to be included in the stock value.

• Bug fixes:
  • The calculation of taxes has always worked on the NetAmount database. It should work by setting up NetAmount + VAT/WHT base.

• Major changes:
  • G/L accounts tab of the Bill has been updated to enable assets acquisition (previously – only services were allowed for purchase). All of the applicable taxes are calculated automatically (see more https://accountingsuite.io/docs/asset-acquisition/).
  • When selecting a calculation base for a tax, all other taxes created so far are available for selection (e.g. calculation base for VAT can be Net amount + Withholding tax).
  • Compliance and security features that may be required by the local tax authority – documents safeguarded from changes, printed copies watermarked (see more https://accountingsuite.io/docs/protect-invoices-from-changing-after-printing/).
  • Print forms developed for Purchase documents (Bill, Tax invoice received, Vendor credit memo, Tax credit note).
  • All available print forms can be edited using customisable templates to achieve total flexibility and compliance with local legislation (see how to customize a print form https://accountingsuite.io/docs/print-forms-reports-and-data-processors/#0-toc-title)
• Bug fixes:
  • Accrued depreciation report shows full amounts
• Soon in AccountingSuite:
  • Excise and Levies tax calculation
  • VAT transaction report to check documents with/without Tax invoice
  • Further development of Amount in words on the print form (https://accountingsuite.io/docs/print-forms-reports-and-data-processors/#1-toc-title) to ensure full compliance with local requirements

• Major changes in tax accounting
  • Withholding tax now available. There are options to apply WHT either upon payment or upon invoicing, depending on the local tax legislation https://accountingsuite.io/docs/wht/
  • Applicable Taxes should be grouped and assigned to Items, so that the taxes can be calculated automatically in sales and purchase documents  https://accountingsuite.io/docs/taxes/ 
  • New option for VAT accounting introduced: to decrease the prepayment received or paid out by the amount of applicable VAT, set the Prepayments accounts as the default posting accounts for “VAT on prepayments paid out” and “VAT on prepayments received” under Accounting settings. Under this option, posting a Tax invoice issued/received for a prepayment, will reduce the prepayment balance.
• New documents released:
  • Inventory taking – management accounting document, that records any differences in the accounting and actual quantities for Items https://accountingsuite.io/docs/inventory-taking/
  • Inventory adjustment document – multifunctional tool to book an increase or decrease in inventory to a GL account or any other applicable account https://accountingsuite.io/docs/inventory-adjustment/
• UI changes:
  • Hierarchy view mode now available for Lists: Companies, Items, Locations
  • Documents in the “Related documents” report displayed with amount (previously – only number and date)
  • Dr Cr button now available in the Tax invoices issued/received for prepayments
• Other updates:
  • Changes in document recorded in Audit log https://accountingsuite.io/docs/audit-log/
  • Extra dimension assigned with a Type for an easy navigation in the Extra Dimensions list https://accountingsuite.io/docs/extra-dimensions/
  • Three print forms for asset operations documents: Asset Receipt, Asset Transfer, Asset Disposal
• Soon in AccountingSuite:
  • G/L accounts tab in the Bill document can use account types for Assets and has VAT and other taxes calculation. Purchase of assets will be available
  • Excise and Levies tax calculation
  • Protect invoice documents of changes after posting and printing
  • Print Forms. Original / Copy mode in Invoice, Memo and Tax Invoice
  • Print Forms. Bill, Tax invoice Receipt, Vendor Memo, Tax debit note
  • VAT transaction report to check documents with/without Tax invoice

• Setup Wizard: remove accounting method
• Setup Wizard: steps adjustments
• Tree view now works in CoA in the selecting account mode
• Show General journal in Reports menu
• Enable drill-down to Chart pf accounts (CoA) and Extra-Dimension from DrCr button General journal transactions list
• Bugfix: Quantity not posted in accounting register
• Bugfix in Aging report
• Bugfix on Location form with Default checkbox
• Bugfix: Incorrect invoices payment status in Sales Invoice after Back to Draft and Save again

• Report distribution – https://accountingsuite.io/docs/report-distribution
• Chart of Accounts – Account’s Code length can be up to 20.
• Chart of Accounts shows hierarchy (use More actions – View mode – Tree).
• Chart of Accounts allows to switch On accounting by Classes and Projects.
• Projects use and show hierarchy (use More actions – View mode – Tree).
• Predefine Access user profile for easy settings rights: Auditor (for read only users), Standard user (normal usage without admin rights), Login-only user (for other settings as additional to run program) – https://accountingsuite.io/docs/security-settings/
• Setup Wizard. Creating a user is now mandatory for security reason.
• The Journal Voucher print form has been added to most documents.
• Data Import Tool modifications for importing Chart of Accounts with hierarchy and numbers without zero (453 instead of 000453 or 453000).

Soon in AccountingSuite:

• Update on Taxes, including release of Withholding tax and VAT update.
• Document Inventory adjustment for creation Assets from Inventory Items.

Beta version of the Asset management module.

Print forms are now available for tax invoices and tax credit notes.

Journal voucher print forms available for all documents.

Fix UoM bug in assembly/disassembly.

Fix MacOS version editing Address field.

Attachments

Attach multiple files to documents such as images, spreadsheets or PDFs to create greater transparency.

In a list view, see the documents that have an attachment marked with a paperclip icon and the number of attachments to each document.

VAT accounting

Posting Tax Credit notes and Tax Debit notes now available for Customer/Vendor returns and for prepayments received/paid out.

Default VAT posting accounts are organized as a separate group under Accounting – Accounting settings.

Please refer to an article in User Guide to learn more about options for VAT accounting. VAT accounting – AccountingSuite

For users convenience, tax documents are organized as separate lists under:

• Sales – Tax invoices issued and Tax credit notes
• Purchases – Tax invoices received and Tax debit notes

Updated General Journal

Extended filtering options for General Journal entries by period, account number or document type.

User Guide

New article available in the user guide to speed up your start in AccountingSuite – User interface navigation. User interface navigation – AccountingSuite

Print forms

Print forms are now available for Journal entry, Invoice Payment and Cash Receipt. They are designed to be easily customizable, allowing you to tailor them to your specific requirements. Video tutorial to be released shortly.

Coming soon in AccountingSuite

Asset management module available soon, covering tangible and intangible assets, deferred expenses and low-value assets.

Setup wizard improvements

After AccountingSuite is launched for the first time, user is offered to follow the steps of SetupWizard.

To learn more, please watch a new tutorial on the Setup wizard

• Chart of Accounts: extra dimension added to the accounts, default code length increased to 5 digits. All accounts assigned with categories and subcategories (required for financial reporting).
• Data Import Tool function available. Importing of lists, chart of accounts and journal entries from clipboard or from an external file (supported file formats: Excel .xls of .xlsx, LibreOffice speadsheet .ods, Comma-separated text .csv, Spreadsheet 1C document .mxl). Guide available under link: https://accountingsuite.io/docs/data-import-tool/.
• Sales persons list renamed to Responsible persons. Added Responsible persons to the documents for information about who is on charge of the record and for the different schemes of sales/purchase bonuses for employee. You can add Person to the User. And it allows you automatically set Responsible person to any document created by this user. You can also change manually the Responsible person if you are creating documents for someone who is absent now. Guide available under link: https://accountingsuite.io/docs/sales-people/
• Setup Wizard has import links for Chart of Accounts, Lists and initial balance with Journal Entries import.

• Payroll module
• Import of currency exchange rates from a file
• Units of Measures: to choose from the classifier and metric by default. Conversion factor when selecting in UoM Set now available.
• Customisable VAT accounts in the Accounting settings
• Setup Wizzard adjustments: unlimited telephone number length (also adjusted in Companies’ addresses)
• Setup Wizzard adjustments: no drop-down list for e-mail entry; e-mail entered in the field
• Setup Wizzard adjustments: organization type as editable list. Frequently used items predetermined, adding new one available
• New splash screen at start
• Demo Case description with links to documents available in demobase under Support – Features and Learning – Demo Cases
• Custom fields: all lists can be a type for custom field